Full job description
Position: Executive Assistant
Department: Operations
Reports to: Executive Director/Owner
Rate of Pay: $30-$33/hr. dependent on experience and qualifications

Starting Part-Time with the opportunity to quickly move to Full-Time

At The Brae Applications, we believe technology should make life better. Our mission is to improve the quality of life for individuals and families by developing innovative applications that help people live healthier, more connected lives. We are looking for an exceptional Executive Assistant who shares that passion for caring for others and thrives on building meaningful relationships.

This is much more than an administrative role. We are seeking someone who genuinely enjoys helping people, values hospitality, and takes pride in creating positive experiences for team members, clients, and guests. The ideal candidate is highly organized, emotionally intelligent, proactive, and eager to leverage technology—including artificial intelligence—to increase efficiency and impact.

If you are the type of person who remembers the little details, anticipates needs before they arise, enjoys serving others, and embraces innovation, we'd love to meet you.

Position Summary

The Executive Assistant provides high-level support to the Executive Director and President by managing complex schedules, coordinating events and projects, facilitating communication, and ensuring daily operations run smoothly. This role serves as a trusted partner and ambassador of our mission, helping leaders stay focused on strategic priorities while fostering a culture of care, collaboration, and excellence.

What You'll Do

Provide exceptional administrative and executive support to the Executive Director and President.
Manage complex calendars, appointments, travel arrangements, and scheduling logistics.
Serve as a welcoming and professional point of contact for employees, clients, partners, and guests.
Coordinate meetings, prepare agendas, take meeting minutes, and follow up on action items.
Plan and execute internal and external events with attention to detail and hospitality.
Draft, edit, proofread, and distribute professional communications, presentations, reports, and documents.
Conduct research and compile information for executive decision-making and strategic initiatives.
Prioritize and resolve issues efficiently while maintaining excellent communication with stakeholders.
Manage multiple projects simultaneously in a fast-paced environment.
Handle sensitive and confidential information with discretion and professionalism.
Foster positive working relationships across all levels of the organization.
Utilize artificial intelligence tools and emerging technologies to improve productivity, communication, organization, and business processes.
Stay current on AI advancements and proactively identify opportunities to integrate AI into daily workflows and organizational operations.
Support special projects and other duties as assigned.
What We're Looking For

Personal Qualities

A genuine passion for helping people and improving the lives of others.
Exceptional interpersonal skills and emotional intelligence.
Naturally warm, welcoming, and relationship-oriented.
Strong sense of integrity, professionalism, and confidentiality.
Positive attitude with a servant-leadership mindset.
Highly organized, dependable, and self-motivated.
Ability to remain calm, adaptable, and solutions-focused under pressure.
Commitment to our mission of caring for people and promoting health and wellness.
Required Qualifications

Excellent written and verbal communication skills.
Outstanding organizational skills and attention to detail.
Proven ability to manage multiple priorities and consistently meet deadlines.
Strong problem-solving and critical-thinking abilities.
Ability to work independently while collaborating effectively with others.
Advanced proficiency with iOS, Microsoft Office Suite, presentation software, databases, and business technology platforms.
Extensive knowledge and practical experience using artificial intelligence (AI) tools such as ChatGPT, Microsoft Copilot, Gemini, Claude, or similar platforms.
Demonstrated ability and enthusiasm for continuously learning new AI technologies and applying them to improve workflows, communication, productivity, and business operations.
Passion for health, wellness, and helping others live their best lives.
Benefits

Eligible employees enjoy a comprehensive benefits package including:

Full Clinic membership privileges for employees and eligible dependents
Discounts on services and programs
Quarterly guest passes
Opportunities for professional growth and development
Join Our Team

At The Brae Applications, we are building more than apps—we are building tools that help people thrive. If you are passionate about serving others, excited about the future of AI, and eager to contribute to a mission-driven organization focused on improving quality of life, we encourage you to apply.

The Brae Applications is proud to be an Equal Opportunity Employer.

Pay: $30.00 - $33.00 per hour

Benefits:

401(k)
Employee discount
Health insurance
Paid time off
Experience:

Administration: 1 year (Preferred)
Language:

Spanish (Preferred)
Work Location: In person